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Author Topic: general questions functionality
jensens
Newbie
Posts: 3
Post general questions functionality
on: October 29, 2013, 22:19

Dear all,

I am currently reviewing docear as my new candidate for lit management, coming from bibdesk and working on Mountain Lion. What I didn´t grasp from the feature list and the video is weather docear can also file my literature into a folder. Bibdesk is pretty cool in the way that you can drag your pdf on your document entry and it will put down the file (move on the drive, actually) in the specified folder renaming it according to the city-key and sorting it in folders by author.

How do I manage my pdfs physically with docear?

Thanks!

Jens

Ps: you might improve your captchas or else this forum will become famous to purchase Chinese jersey….

Thank you for your feedback. Please note that we - the Docear team - currently do not have the time to answer support questions. However, we encourage all Docear users to help each other.

Andrew-
King
Newbie
Posts: 8
Post Re: general questions functionality
on: October 30, 2013, 16:59

HI ARE YOU INTERESTED IN FABULOUS NFL JER......... only joking 🙂

I had a look at this and turned up something unexpected.

Docear fuses Jabref and Freeplane together to achieve its functionality. In the process they've obviously needed to modify some Jabref options. They seem to have removed the functionality that your after which is present in Jabref (or have I missed an option Jabref devs?).

In Jabref you can do exactly the same action you describe for Bibdesk of dragging a pdf and having Jabref link the file to your Bibtex entry, move the file to a specified folder and rename the pdf to the bibtex key. I don't think there's an option for per author folders. There are plenty of other options for importing but if there's just one your wanting to use all the time it's trivial to set it up to do that automatically with no prompts.

In Docear it appears the options have been changed such that while it will import and link a pdf to an existing reference the pop up for change filename, location etc. doesn't appear.

In the short term you could simply drag and drop references from standalone Jabref into Docear and they'll function fine.

Andrew-
King
Newbie
Posts: 8
Post Re: general questions functionality
on: October 30, 2013, 17:00

That should have been (or have I missed an option Docear devs?)

jensens
Newbie
Posts: 3
Post Re: general questions functionality
on: October 30, 2013, 18:12

Hi Andrew,

Thanks for this info. I had a thought about it this morning and it seems as if the way Docear assumably works might be quite a good alternative to what I am used to.

As far as I understand docear can monitor folders and will sort all new pdfs into the incoming folder. It also syncs the folders with what I see on my mind map.

I could imagine two scenarios.

1:
Having, for instance, on my hard drive a physical folder called PDFs and in that folder subfolders called A, B, and C. I now throw new unread articles into the physical folder PDFs and in Docear just go through my incoming folder and sort them into the different folders A, B, or C. Docear should physically move the pdfs from folder PDFs into A, B or C. Does it? Or is the sorting in docear just a reference within the programme? Advantage: give a student the entire folder to read through for a thesis or so.

If that functionality is not working I would think of scenario 2:

2.
Having, for instance, on my hard drive a single physical folder called PDF-ALL. I now throw all my pdfs into that folder, regardless of new or read. In docear I should see the new ones in the incoming folders and sort them into virtual folders. When docear allocates a city-key I at least can sort them in my physical folder by author. If the author is secondary author I guess there is a search function in docear.

I think the real bottleneck for my work is how docear assigns cite-keys. If the city-key´is just a virtual database entry and the physical pdf-name is not changed, that would suck, because my folders would be super cluttered with loads of useless filenames.

Ideally docear somehow changes the filename to the city key, I would still be (minor) ok with me copying the cite-key in the details-window from the publication to some other field, but I could never copy the cite-key from the details-window, search for the pdf in my hard drive and change the file name.

So, docear users and devs …. could this be "beginning of a beautiful friendship"?

Thanks for your help

Jens

@webmaster: I can only select one word in this entry window and not copy sentences - is this a mingle feature or a bug on my side?

Joeran-
[Docear]
Administrator
Posts: 655
Post Re: general questions functionality
on: October 31, 2013, 13:03

Hello,

in theory it might be possible to use the integrated JabRef to rename your PDFs. However, I would not suggest it because your links to the PDFs in the mind maps won't be updated. In short: Currently, there is no way of renaming PDFs files in Docear comfortably. But we are aware that many users want this feature.

1:
Having, for instance, on my hard drive a physical folder called PDFs and in that folder subfolders called A, B, and C. I now throw new unread articles into the physical folder PDFs and in Docear just go through my incoming folder and sort them into the different folders A, B, or C. Docear should physically move the pdfs from folder PDFs into A, B or C. Does it? Or is the sorting in docear just a reference within the programme? Advantage: give a student the entire folder to read through for a thesis or so.

This is not possible. In the mind maps (that you see in the main panel of Docear), you only "virtually" sort your PDFs. Anything you do there won't be reflected on your physical folder structure. You can use the workspace panel (the very left window) to physically rename PDFs. However, if you do, links in your mind maps won't be updated with the new file name

Having, for instance, on my hard drive a single physical folder called PDF-ALL. I now throw all my pdfs into that folder, regardless of new or read. In docear I should see the new ones in the incoming folders and sort them into virtual folders. When docear allocates a city-key I at least can sort them in my physical folder by author. If the author is secondary author I guess there is a search function in docear.

As said, currently, Docear does not change any file names automatically. The supposed workflow is that you store all your PDFs in one physical folder and then do all the rest in Docear, and don't mind about your physical folders. Again, we know that many users want their files automatically be sorted. I hope we will be able to implement this in the next two or three months.

Best,
Joeran

Joeran-
[Docear]
Administrator
Posts: 655
Post Re: general questions functionality
on: October 31, 2013, 13:05

@webmaster: I can only select one word in this entry window and not copy sentences - is this a mingle feature or a bug on my side?

Not sure what you mean. Could you explain it in more detail? (I can copy entire sentences in this forum)

jensens
Newbie
Posts: 3
Post Re: general questions functionality
on: October 31, 2013, 14:35

Hi Joeran,

First, thanks for these explanations. If you would ask me which feature is more important in the improvement process I would say definitely the auto-rename rather then the auto-sorting. I can live for a while with one large bucket full of pdfs and no folder structure, but it is pretty hard to have no systematic file names and too tedious to rename them manually and file them again for your mind map. So the name syncing would be also a definite prio 1 issue. But that´s just my humble opinion.

Thanks!

Jens

re the mingle-textbook behaviour: hm, I can duplicate this behavior. I am using Safari Version 6.1 (8537.71) on 10.8.5

Joeran-
[Docear]
Administrator
Posts: 655
Post Re: general questions functionality
on: November 1, 2013, 10:22

Quote from jensens on October 31, 2013, 14:35
So the name syncing would be also a definite prio 1 issue. But that´s just my humble opinion.

I agree, and really hope we will be able to implement it soon.

re the mingle-textbook behaviour: hm, I can duplicate this behavior. I am using Safari Version 6.1 (8537.71) on 10.8.5

Please, could you explain in detail what you are trying to do, so I can try to produce step-by-step what you are doing?

Best,
Joeran

David
Newbie
Posts: 11
Post Re: general questions functionality
on: January 9, 2014, 15:32

+1 on this as killing feature/early Christmas present. All people I have shown Docear so far ask if it can rename PDFs automatically and then say "nah I'm gonna stay with Mendeley then". If nothing else, this will boost Docear far ahead its competition.

Ahmad
Newbie
Posts: 1
Post Re: general questions functionality
on: January 19, 2014, 11:32

+10! I am a newcomer to Docear and I want the auto-rename function so bad that I can't stay a day without it. I had transferred all my data from Mendeley to Docear and re-organized the literature using mindmaps; also lost some annotations in the process. Once done, I had uninstalled Mendeley. But now, the absence of this feature has forced me to contemplate installing Mendeley again just for this function. Heck, I had convinced myself to manually rename PDFs using their Bibtex data but even this is not possible from within Docear yet. PLEASE HELP!

Hard copy
Newbie
Posts: 12
Post Re: general questions functionality
on: January 19, 2014, 12:33

Hello,

You can use the workspace panel (the very left window) to physically rename PDFs. However, if you do, links in your mind maps won't be updated with the new file name.

This has changed, hasn't it? I tried it and the linked PDF-Node in "Literature & Annotations" was updated after renaming.
Or do you mean links in draft mind maps (folder "Draft") won't be updated?

Stefan-
[Docear]
Administrator
Posts: 969
Post Re: general questions functionality
on: January 27, 2014, 10:55

Hello,

This has changed, hasn't it?

I was not aware of it, but we have already fixed it. It's not perfect though. It only considers the mind maps attached to the "Library" node of your workspace and the open mind maps.

+10! I am a newcomer to Docear and I want the auto-rename function so bad that I can't stay a day without it.

There is good news. We have a student who wants to implement a better metadata extraction feature for us. Without the improvements there is no real point in creating a auto-renaming function. We need your help in order to pay this student. If you want to support Docear, please read more about it here:http://www.docear.org/2014/01/23/call-for-donation-automatic-pdf-metadata-extraction-and-renaming/

Best,
Stefan

Stefan Langer
Product Management & Research
Docear - The Academic Literature Suite
http://docear.org

Facebook: https://www.facebook.com/pages/Docear/137985949605902
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loemrntdhe-
rid1
Newbie
Posts: 19
Post Re: general questions functionality
on: April 11, 2018, 04:49

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